Administrative Assistant at Madison Publications

Madison Publications is a leading B2B media company in Europe specialising in the grocery retail sector. We produce the industry’s top print magazine, along with a range of digital products and events. We are inviting dynamic, self-motivated professionals to join our team as Administrative Assistants.

Role Overview

This opportunity is suitable for individuals seeking part-time work or those established as self-employed contractors. The ideal candidate should possess a flair for problem-solving, exceptional organisational abilities, and proficiency in English communication. As the role may expand to include sales responsibilities, a proactive and outgoing personality is a plus.

How to Apply

Submit your application detailing relevant work experiences and proficiency in tools such as Microsoft Office, Salesforce, LinkedIn Navigator, MailChimp and, Yesware. Mention any additional languages spoken along with fluency level.

Responsibilities

Manage and distribute correspondence, memos, reports, and forms.

Provide administrative assistance to editorial and advertising sales teams.

Outreach to client companies for contact updates and event promotions.

Generate regular sales and productivity reports.

Aid team members in planning and information distribution.

Oversee updates to our controlled subscription database.

Requirements

Proficiency in written and spoken English (C2 Level)

Prior experience in an administrative or office management role

Outstanding written and verbal communication skills

High ethical standards and professionalism

Approachable demeanour and a proactive attitude

Efficient time management and multitasking abilities

Ability to work both independently and collaboratively

Strong organisational skills and self-motivation

Capacity to influence staff adherence to company procedures

Personality requirements and skills

We are seeking an exceptionally organised and self-driven individual who excels in taking initiative. If you possess a perfectionist’s eye for detail and consistently deliver work to the highest standards, this opportunity is for you. A confident, outgoing personality is crucial, particularly as the role involves direct phone interactions. If these characteristics resonate with you, you could be the perfect fit for our team.

Brief description of the company

Madison Publications Ltd produces three magazine products and also online digital products connected to these magazines. Two magazines are Irish business to business magazines and one is a pan-European retail magazine, The European Supermarket Magazine.