Website BlueTech
BlueTech Research works with leaders making multi-million-dollar decisions in the water sector. From global utilities and Fortune 500 innovators to investors and advanced technology suppliers, our services deliver the insight, analysis, and strategic clarity needed to act decisively in complex markets.
Think fast, act smart, stay two steps ahead. BlueTech’s CEO needs a right hand who’s as quick on judgement as they are on logistics — confident, calm, and a little fearless.
At BlueTech Research, we’re looking for more than a traditional Executive Assistant. We’re looking for a right hand, a gatekeeper, and a trusted collaborator to our CEO.
This is a role for someone who thrives in fast-moving, purpose-driven environments. Someone who’s proactive, sharp, and knows how to get things done before they’re even asked. You’ll manage a complex calendar across multiple time zones, keep communications crisp and organised, and make sure everything from strategy meetings to flights runs seamlessly.
But it’s not just about logistics, it’s about judgement. You’ll be the calm in the chaos, helping Paul prioritise what matters most, maintain focus, and keep the bigger picture in view. You’ll spot opportunities, solve problems before they surface, and create space for him to lead BlueTech’s global mission to accelerate water innovation.
We’re looking for someone with confidence, warmth, and a touch of hutzpah. Someone who can hold their own in a conversation with CEOs one moment and troubleshoot a travel issue the next. If you love being the steady hand that keeps everything (and everyone) on track, this role could be your perfect fit.
Responsibilities
Calendar & meeting management
- Proactively manage a complex calendar, across multiple timezones, anticipating conflicts and priorities
- Screen and prioritise meeting requests with excellent judgement
- Ensure optimal time allocation between strategic work, meetings, and personal commitments
- Creation of detailed agendas for meetings, circulating pre-reads, minute taking and distribution and follow up of actions arising from the meetings
Travel management
- Full management and coordination of complex international travel (including flights, hotels, visas, ground transportation)
- Creation of detailed agendas prior to each trip to ensure the CEO is fully briefed
Inbox & communication support
- Full inbox management for the CEO, prioritising messages and reducing email clutter
- Drafting and managing key correspondence with stakeholder
Admin & organisation
- Document management and managing behind the scenes processes
- Approving invoices on behalf of the CEO and the team
- Completing expense reports
- Overseeing special projects for the CEO
Proactive support
- Anticipate needs and resolve issues before they escalate
- Identify opportunities to improve processes and systems
- Provide thoughtful support that goes beyond administrative tasks
Personal support
- Supporting the CEO with personal affairs
What you’ll bring
You’re a sharp, composed professional who thrives in fast-moving environments and takes pride in keeping everything (and everyone) one step ahead. You bring strong judgement, clear communication, and the ability to balance urgency with tact. You’re flexible across multiple time zones, and you know how to stay calm under pressure while making things happen behind the scenes.
You’re not someone who just says yes. You know when to challenge, when to push back, and how to offer a better solution with confidence and diplomacy. You think commercially, act intuitively, and always keep the bigger picture in mind.
And above all, you’re a genuinely nice person to work with: friendly, grounded, and professional. You build positive relationships easily, treat colleagues and external partners with respect, and bring warmth and good humour to every interaction. You’re the kind of person who keeps things running smoothly while making it feel effortless and enjoyable, for everyone around you.
BlueTech Research is a vibrant and innovative employer, flexible in how it engages and develops its people. If this sounds like the sort of job and employer you are interested in, please submit your CV here.
To apply for this job please visit www.bluetechresearch.com.