Executive Assistant Needed at Brunt Work

Job Description

This is a remote position.

Schedule: 

• 40 hours per week- Mon-Fri 9 am-5 pm UK time
• Client Time zone: London Time (UK) GMT

About the Role: 

We are looking for a highly experienced Virtual Assistant to support our growing teams across the UK and Dubai. This role requires someone with exceptional organizational skills, meticulous attention to detail, and a proactive, solutions-focused mindset. You must be comfortable operating at a senior support level, handling sensitive information, and managing a wide range of administrative, commercial, and operational tasks. The ideal candidate is resourceful, fast-paced, and confident working independently while supporting multiple stakeholders.

Key Responsibilities:

Sales Support (UK & Dubai)

● Manage client onboarding including Direct Debits and company information.

● Set up clients in Slack and add relevant team pods.

● Prepare, update, and send SLAs and contract documents.

Client Success Support (UK & Dubai)

● Update and maintain Contract/SLA documents.

● Refine and send meeting notes, creating clear summaries and actionable next steps.

● Process and update invoice request submissions.

Finance Administration (UK & Dubai)

● Raise invoice requests, including performance-based and ad-spend-based invoices.

● Track and update ad spend records.

Commercial & Legal

● Prepare and send NDAs as required.

Marketing Support (UK & Dubai)

● Schedule LinkedIn posts for the company and Directors.

● Schedule Instagram and Facebook posts for the agency.

● Publish blog content: work with internal teams on research/copy and upload via CMS.

● Assist with preparing and uploading case studies.

Director Support (UK & Dubai)

● Prepare and manage board decks and divisional decks.

● Collate KPIs and data for board reporting.

● Assist with Directors’ LinkedIn activity.

● Handle travel bookings, events, and meeting room bookings.

Team Support (UK & Dubai)

● Ensure all client Slack channels and Asana boards are organised, updated, and contain correct resources.

● Set up reports for all clients across relevant platforms.

Recruitment (UK & Dubai)

● Schedule and coordinate vetting/interview sessions.

● Post roles in relevant groups and support basic talent sourcing.

What We’re Looking For

● Proven experience as a high-level Virtual Assistant or Executive Assistant.

● Outstanding organisational and multitasking abilities.

● Strong written communication skills with excellent attention to detail.

● Ability to work quickly and efficiently in a fast-paced environment.

● A proactive, “can-do” attitude and willingness to take ownership of tasks.

● Competent with tools such as Slack, Asana, LinkedIn, CMS platforms, and general office software.

● Able to work across multiple time zones (primarily UK & Dubai).

Requirements

● Proven experience as a high-level Virtual Assistant or Executive Assistant.

● Outstanding organisational and multitasking abilities.

● Strong written communication skills with excellent attention to detail.

● Ability to work quickly and efficiently in a fast-paced environment.

● A proactive, “can-do” attitude and willingness to take ownership of tasks.

● Competent with tools such as Slack, Asana, LinkedIn, CMS platforms, and general office software.

● Able to work across multiple time zones (primarily UK & Dubai).

Benefits

Independent Contractor Perks: 

• HMO coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.