Executive Assistant to CEO Needed at Beige Video and Photo

Job description

Job Title: Executive Assistant to the CEO (Remote – CST Hours)

Location: Remote

Schedule: Monday to Friday, 9:00 AM – 6:00 PM CST (1-hour lunch break)

Type: Full-time

Salary : $334

We’re hiring a highly organized, fast-moving, and tech-savvy Executive Assistant to support our CEO. This role is ideal for someone who takes initiative, thrives on ownership, and naturally brings structure and clarity to a fast-paced environment.

We’re not looking for someone who needs to be told what to do — we need someone who anticipates needs, gets things done quickly and efficiently, and helps us scale smarter.

What You’ll Be Doing:

• Manage the CEO’s calendar and schedule (Google Calendar)
• Organize and manage inboxes, draft or respond to emails as needed
• Coordinate travel and logistics (flight bookings, itineraries, accommodations)
• Maintain neatly organized documentation and systems (Google Drive)
• Build operational infrastructure (e.g., templates, SOPs, trackers)
• Assist with task follow-ups and cross-department coordination (investor outreach, HR, marketing)
• Automate repetitive tasks or processes using tools or simple systems
• Learn and implement new software tools quickly and independently
• Write clear, professional internal and external communications

What We’re Looking For:

• Excellent written and spoken English — must communicate clearly and professionally
• Fast, responsive, and able to juggle multiple tasks without missing details
• Exceptionally organized — loves order, neat systems, and well-kept folders
• Proactive and solution-oriented — doesn’t wait for instructions to take action
• Tech-comfortable and eager to streamline systems
• Discreet and trustworthy with sensitive information
• Curious and ready to grow into more responsibility over time

Desirable:

• Experience supporting executives or founders
• Copywriting or content writing skills
• Experience creating automations or optimizing internal workflows
• Familiarity with Google Workspace (Drive, Docs, Sheets, Calendar)

Why You’ll Love Working With Us:

• Fully remote role
• Work directly with the CEO in a high-impact position
• Fast-moving, no-drama environment with room to grow
• You’ll be trusted, empowered, and appreciated for making things run smoothly